Document management implementors in chennai

Document Management System Software

If you want your business to be successful, you need to document policies and procedures. Control of documents and records is a very critical job in any organization. ISO 9001 requires document control, record control and procedures explaining how you are maintaining control. HIPAA requires Access control. Sarbanes-Oxley requires access and revision control.

Any fast-growing business needs to control their documents and practice paperless office for reducing cost and time. DMS stands for Document Management System plays a vital role in any organization saving and archiving the entire document and it saves the space occupied by the document folders.

Web-based Leto DMS software is one of the best DMS software in Chennai provides the best control of your organization. Additionally, Leto DMS software provides version and record control with Workflow enabling for the power of approval system. Leto DMS enables upload and manage all type of documents like pdf, jpeg, doc, ppt, xls, TIFF, png, gif, mp3, mp4….etc

How to Secure your Document smartly in Chennai and India, the answer to use document management system with perfect security option and best indexable features with Leto EDMS (Electronic Document Management System) in Chennai and India.

  • Document Profile Management with Unlimited Categories
  • Document Version Control
  • Document Distribution
  • Document Access permission: Set document access permission for desired users
  • Document Workflow Management enables internal communication control
  • Document Self Service Portal Management
  • Notifications Center (Email and SMS)
  • Online Document Viewer: to manage document secrecy policy requires not to download to local folder also user should not duplicate or after scanning options
  • Directly scan all the documents for uploads
  • Generate barcode for all items
  • Create a Workspace to assign any documents for future discussions
  • Mobile Barcode scanning
  • Physical document tracking and transfer from one location to another, one custodian to another
  • Barcoding helpfully extends your enterprise to the mobile worker while increasing operational efficiencies and enhancing your customer service.
  • Resulting DMS usage: Improved access, accurate information system, Documents are digitized properly and will not be lost.
  • Document Check in/Check out
  • Document Tasks and generate reminder from a calendar
  • Add Events to any documents for the reminder
  • Document Approval and workflow management
  • Manage Inter-Department Document Flow and Create Organization Chart
  • Manage Document categorization
  • Document Share to other people, comments on documents
  • Leto EDMS provides the facility of creating document link to integrate with third party software
  • Unlimited comments on any shared and workspace documents
  • Document scan and search with Multiple Language using Unicode
  • OCR Content Search, Document search by category, type, size, created date, location, publisher, code....etc


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Physical Records Management Software

Finding and Securing Physical records can be a big and time-consuming task. Many Organization has years of information stored in multiple locations, but when it comes to getting it these files, people will waste a lot of time to search the record. Every organization has different functions with different requirements for storing file records, to consolidate all in a simple way, you need to choose our Physical record management software. Apply the best practice with the unified process of creating references to identify the physical records. Leto PRM provides the facility of combining both physical and electronic records. It gives you a single view for your entire inventory and helps to manage the life cycle of your physical document records. With Leto PRM Physical Records module gives you security and consistency with improved practice.

Leading Physical Records Management Solutions in the Middle East and Africa

Any active/inactive records or files in the company need attention to keep safely in a particular storage space or warehouse or file room to avoid the space consumption. Lots of security concern to be required of any confidential or legal documents in the company and also long term prevention of document access problems.

THE CHALLENGES OF PHYSICAL RECORDS MANAGEMENT

Physical records management becomes a major concern especially when dealing with increasing volumes of records and complex management policies, companies face a major challenge: they must anticipate the risks related to legal document losses or damages.

How it works

  • Organize and Packing: Collection of document grouped together.
  • Leto Document Tracking software creates a unique File ID for each file and box easily as categorized.
  • Every document Master consists of the files and documents available in each box.
  • When a physical document reaches the end of its life-cycle, LETO PRM alerts you for destroying the records
  • Standard Tool provides the facility or an organization to scan the barcode for document retrieval or storage or transfer.
  • Document In/Out Tracking
  • Document Transfer with help of scanning barcode with the standard device (Barcode Scanner or PDA Barcode Designer)
  • Integrated application with Leto DMS (Electronic Document Management Software) for electronic records.
  • Data Import and Export from Microsoft Excel
  • Since the application is web-based, all warehouse and inventory operation can be centralized
  • Streamline the record retrieval and Storage process.
  • Unlimited Reporting with a customized environment

  • What can Leto PRM help you with? : Leto PRM software has a range of specialized solutions for archiving and managing various types of physical documents. Some of them are:

    • Banking archives
    • Accounting data
    • Insurance and claims information
    • Corporate agreements
    • Human resource documents
    • Medical records
    • Any type of Archival/Physical documents

    • Key Functionality :

      • Document Repository/Storage
      • Document File Indexing
      • Document Color Coding
      • Document Request/Approvals
      • Document Check In/Check Out
      • Document Tracking
      • Document Status
      • Deficiency Tracking
      • Consolidation and Reconciliation

      • Leto PRM 800 Software is a web-based Document or Physical Records Tracking software that can be integrated with Warehouse and Leto DMS software (Document Management Software).

        Leto PRM 800 Software has been categorized as Document Tracking Software, Physical Record Management Software, Document Barcoding Software, Physical Files Management Software, Physical files Tracking Software, Document Life cycle Management, Electronic Document control Software, and Document Tracking Software.

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